Planlogi Features Transport Management Software for Hauliers & Carriers
Planlogi makes day-to-day transport management fast and simple. Plan trips, dispatch drivers, generate eCMRs automatically and send out invoices. Without Excel, paperwork or endless phone calls.
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15× faster
order intake
45 seconds
to generate an eCMR
8 hours/week
saved per dispatcher
Under 1 hour
to onboard the whole team
Planlogi is the dispatcher’s workbench: order → planning → driver job → eCMR → signed CMRs → invoice all flow in a single stream, without information getting trapped in Excel, on the phone or in email.
Order management
Create orders in minutes and manage them all in one system.

Planlogi makes order entry fast, standardised and repeatable: data is stored so the next order is quicker to enter, orders can be copied or imported in bulk, and your customers can place orders themselves. The result is a single, clean order list that is simple to manage.
  • Create orders quickly, all in one place
    Enter customers, pick-up and drop-off addresses, contacts, time windows, cargo details, prices, driver notes and supporting documents.
  • Customer portal for self-service order entry
    Your customers get their own portal, in Planlogi, where they can enter orders themselves and see real-time fulfilment progress and (optionally) pricing.
  • Copy a shipment in two clicks
    If a similar shipment has been done before, you can duplicate it and change only what’s different (date, quantity, notes). The order is instantly ready for planning.
  • Customer and address database
    Save customer records and addresses, and create new orders from pre-saved data.
  • Automate recurring orders
    Set up a recurring schedule (e.g. every Monday or at the start of every month) and Planlogi creates the orders for you, on time, automatically.
  • Import orders via Excel, API or integrations
    High order volume? Import directly from Excel, pipe orders into Planlogi continuously via the API, or use one of the existing integrations.
  • Framework orders
    Create a framework order as a template, then spin off individual orders from it for similar, regular shipments.
  • Unplanned orders in one view
    All entered orders sit in one place before they’re planned: you see the volume, the regions and the queue at a glance.
Dispatch planning and driver job allocation
Plan orders onto vehicles in minutes and send the job straight to the driver’s mobile app. No Excel, no phone calls.

Planlogi gives the dispatcher full visibility and cuts planning time several-fold: orders sit in one place, routes are visible on the map, the whole team sees the same information in real time, and jobs reach the driver instantly.
  • Vehicle-based route and manifest
    Plan orders onto specific vehicles and see each vehicle’s route on the map — stop sequence, mileage, working time and load volume.
  • Drag-and-drop planning on the map
    See the trip on the map, reorder stops (pick-ups and drop-offs) and add nearby orders directly from the map view.
  • Automatic route optimisation
    Planlogi sequences orders automatically based on locations and distances. Add or remove an order and the route adjusts itself to keep the trip as short and efficient as possible.
  • Fast re-planning of stop sequences
    When plans change, you can re-order stops on a trip, add or remove orders, and insert intermediate stops. The route stays logical, so that the trip doesn’t fall apart.
  • One shared view, in real time, for everyone
    The whole team sees the same view, live. Less confusion, better collaboration.
  • Jobs and changes pushed to the driver in real time
    The planned work sequence reaches the driver automatically in the mobile app: pick-up and drop-off geopoints, contacts, instructions and required documents.
  • Multi-leg jobs (line-haul/distribution) in one click
    Split a single order into a journey that passes through several terminals (collection leg, line-haul, distribution) and assign each leg to a different vehicle.
  • Subcontracting (forwarding to a partner carrier)
    Pass an order or trip to a subcontractor directly through Planlogi. The subcontractor receives the order by email, confirms it via a secure link, and enters the executing driver and vehicle.
Real-time tracking
When the truck is on the road, Planlogi shows you in real time which orders have been loaded and delivered, what has changed and what needs your attention.

Everything related to the shipment lives in one place: the order, contacts, documents, statuses and updates. That gives you live control, fewer mistakes and fewer phone calls, and lets you answer customers quickly and with confidence.
  • Real-time statuses and overview
    Continuous visibility over every shipment. You see loading, unloading, quantity changes and completed / outstanding orders the moment the driver reports them in the mobile app. At the trip level it’s clear which stops are done and which are still ahead.
  • ETA and customer expectations
    Planlogi continuously calculates expected arrival times for the next stops, so you can stay ahead of delays and keep customers informed of an accurate ETA. The customer receives an SMS with the automatically calculated arrival time.
  • Issue log and notes attached to the order
    If something goes wrong with a shipment, you see it immediately, tied to the specific order. You learn about issues early enough to fix them.
  • Role-based document visibility
    Control who sees which order documents. You decide whether the customer or the driver can see each one.
  • Proof of delivery (POD) location on the map
    See the exact point on the map, the photo the driver uploaded, the signature and the timestamp of every pick-up or drop-off.
  • Unified log and audit trail
    Every action and change in Planlogi is traceable: who did what, and when. Less confusion, easier oversight.
  • Automatic tracking link for the customer
    Share a link with your customer that shows their order status, the map and all related documents in one place.
eCMR (digital consignment note)
A digital consignment note that travels automatically with the invoice.

Planlogi generates the eCMR from the order data, updates it instantly when anything changes, and makes it available to every party involved.
  • Automatic eCMR generation
    Every order entered in Planlogi gets an eCMR generated automatically from the core data: stakeholders, addresses, cargo details, time windows, notes.
  • Required-fields check before issuing
    Planlogi checks for incomplete CMRs (missing fields, wrong values, illogical combinations) so the consignment note is usable the moment it’s issued.
  • Subcontractor automatically added to the eCMR
    If you use partner carriers, the document shows the main carrier with the subcontractor added automatically.
  • Share as a link or PDF
    Share the eCMR quickly and securely, without sending it back and forth. Every party always sees the same version.
  • Cloud archive
    Every eCMR is saved automatically in Planlogi’s cloud. You can find any historical eCMR with a quick search.
  • Compliant with national and EU eCMR rules
    Planlogi keeps your eCMRs aligned with both national requirements and the EU eFTI standard.
Driver app
The driver app is where the driver gets everything they need for the job, and where the dispatcher tracks shipment progress.

The driver sees the full trip: stop sequence, contacts, instructions and required documents. At pick-up and drop-off the driver collects signatures, which flow straight to the eCMR.
  • Jobs sent to the driver instantly
    The driver sees their open and in-progress trips and the stop sequence. When the plan changes, the update reaches the app automatically. No back-and-forth phone calls.
  • Every stop detail in one place
    Each stop is clear for the driver: address, contact, time windows/opening hours, instructions and any other important info.
  • Loading and unloading confirmations (digital POD)
    At pick-up and drop-off the driver captures the receiver’s name and signature. Every key step the driver records is timestamped automatically. The dispatcher and the customer see it immediately.
  • Capture issues with photos
    If something goes wrong with the cargo (damage, missing items, wrong goods), the driver picks the issue type in the app, adds details and a photo. The dispatcher sees it in real time.
  • eCMR always in the driver’s pocket
    The consignment note is always available digitally in the app. Quick and easy to present in a customs or police check, with no need for a paper copy.
  • Navigation made simple
    Navigation info comes from the data the dispatcher already entered. The driver opens navigation to the next stop straight from Planlogi. No need to copy addresses anywhere.
  • Documents and attachments in one digital place
    The driver sees the documents and instructions attached to an order directly in the Planlogi driver app.
  • Order entry from the mobile app
    If the situation calls for it, the driver can enter an order themselves directly from the Planlogi mobile app
Invoicing
Invoices are generated from eCMRs, and they flow into your accounting software automatically. That means 9 times less manual data entry and faster invoicing.

In Planlogi the information needed for an invoice is ready immediately and correctly, so cash flow doesn’t have to wait for drivers or paperwork. All your orders, proofs and invoices live in one system, and you get invoices out the door faster.
  • Issue an invoice in seconds
    Creating an invoice in Planlogi is fast and simple. The moment a shipment is delivered the eCMR is ready, so you can invoice the customer without waiting for drivers to come back with paperwork.
  • Uninvoiced orders in a single view
    For each customer, you see every shipment that has not yet been invoiced. You have a real overview of how much work is still unbilled, so that no invoice slips through the cracks.
  • Consolidated invoices and automated workflow
    If you invoice once a week or once a month, you can roll multiple orders into a single invoice automatically.
  • Accounting software integration
    Planlogi integrates with the popular accounting tools (e.g. Merit and StandardBooks). Data moves between systems automatically and the bookkeeper doesn’t have to re-enter the same information twice.
  • Filter and sort the invoice view
    Find any invoice with a quick search by period, customer, invoice number or amount.
  • Invoice attachments travel with the link
    Every document you marked customer-visible is included as a link when the invoice goes out.
  • Invoice corrections
    Create credit notes, or pull an invoice back to draft and make changes, even after it has already been issued.
  • Automatic e-invoice delivery
    When creating an invoice, Planlogi checks the business registry to see whether the recipient accepts e-invoices. If they do, it sends one automatically.
  • Fuel surcharge (BAF) on invoices
    When issuing an invoice you can add a fuel surcharge (BAF) percentage, which is applied on top of the line items automatically.

What our customers say

  • Patrick
    Logistician (export/import, international transport) at Sivitrans
    Before Planlogi, producing a single CMR took me 9 minutes. Now I do the same in 45 seconds, confidently and without mistakes.

    Everything is exactly as it should be. If Planlogi’s planning and waybill features disappeared tomorrow, I’d probably disappear from the company along with them.
  • Tigris
    Board Member and Logistician at Waste Recycling Partners (WRP)
    Planlogi is an awesome platform.

    Our small team gets the work done four times faster, without the noise and without jumping between systems.

    Everything is transparent and traceable. It’s incredibly user-friendly. Such a valuable product to our whole business!
  • Ott
    Dispatcher and Planner at Tarvi Transport
    We run about 160 part-load stops per week and the constant reordering just didn't fit in a notebook anymore. Today my whole transport management process sits on one screen.

    What sold me on Planlogi is that it’s built for carriers like us, not for warehouses or freight forwarders: we own the chain end to end, and the tool actually fits the way that work flows.

    We’re doing roughly 25% more stops a week with the same team.
  • Gert
    Logistician at Ants Viljandi
    Planlogi covers all our needs in a single platform.

    Their support team’s availability and flexible approach matter a lot to us. They always have a solution for every question.
  • Jete-Mari
    Dispatcher and Logistician at Rain Transport
    Before Planlogi it took at least half an hour to manage a single shipment. Now the same work takes a minute.

    Full information and real-time visibility on every job has helped us cut fuel and labour costs significantly.
  • Lauri
    CEO at Unilog
    The biggest win for us has been the drop in administrative work.

    Roughly, we save 8 hours of dispatcher time per week. For us, that means up to two extra months a year we can spend on sales, which directly drives additional revenue.
FAQ

Planlogi is the all-in-one transport management software built for European hauliers and small-to-mid-sized transport companies. From order intake and dispatch planning to eCMR, driver app, real-time tracking and invoicing. Get the whole team live in under an hour.

Get in touch:

Email: info@planlogi.com